Privacy Policy

Last Updated: January 31, 2026

Welcome to Proxy Financial, LLC (herein referred to as “Company,” “we,” “us,” or “our”). We are committed to protecting the privacy and security of our clients’ financial and personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, including through our website, services, and other engagements.

By using our services, you acknowledge that you have read and understood this Privacy Policy. By continuing to use our services after changes to this Privacy Policy are published, you acknowledge and agree to the updated terms.

If you have any concerns or do not agree with this Privacy Policy, please contact us before using our services.

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1. Information We Collect

At Proxy Financial, LLC, we collect personal and financial information to provide our services effectively and comply with relevant regulations. This information falls into two main categories:

• Personally Identifiable Information (PII): This includes details that can directly or indirectly identify you, such as your full name, contact information (mailing address, email, phone number), identification details (Social Security Number, Tax Identification Number, driver’s license), employment and income details (employer name, job title, salary), family details (spouse and children’s names), and date of birth. We use PII for identity verification, account management, and legal compliance.

• Personally Identifiable Financial Information (PFI): This consists of sensitive financial data necessary for personalized financial advisory services. It includes banking details (account transactions, deposits, withdrawals), loan information (balances, repayment schedules, interest rates), transaction records (payment history, purchases, transfers), and tax-related documents (tax returns, payment records, deductions, credits).

We implement strict security measures to ensure the confidentiality and protection of all collected information from unauthorized access.

2. How We Collect Information

At Proxy Financial, LLC, we collect personal and financial information through secure and transparent methods to ensure lawful processing with your full knowledge and consent. Our collection methods include:

• Directly from Clients: We gather information when you provide documents or complete forms necessary for financial analysis and advisory services. This may include bank statements, loan agreements, investment reports, tax returns, identification documents (such as Social Security Numbers or Tax Identification Numbers), and other relevant financial data.

• From Financial Institutions: With your explicit consent, we may obtain financial data directly from banks, lenders, or investment platforms. This includes banking transactions, loan details, and investment information to help us assess your financial position and provide tailored recommendations.

• Through Secure Electronic Submissions: We offer secure ways to submit data electronically, including encrypted email communication, secure portals, and trusted file-sharing platforms. Our systems are regularly monitored and updated to prevent unauthorized access and protect your data.

• Our website hosting provider may automatically collect limited technical information such as IP address, browser type, and access timestamps for security and operational purposes.

• Information submitted through forms or email is used solely to respond to inquiries or provide services.

2.1 No Use of Cookies, Trackers, or Analytics Tools

We do not use cookies, web trackers, or third-party analytics tools to collect personal data from visitors on our website(s) operated by Proxy Financial, LLC. When you browse our website, we do not monitor or gather information about your online behavior, device, or location. Your browsing activity remains private and untracked. Our website is designed to provide information about our services without compromising your privacy.

2.2 Use of Artificial Intelligence (AI)

Proxy Financial, LLC may use software tools and platforms that incorporate or are powered by artificial intelligence (“AI”) capabilities, as well as AI tools directly, to support internal operations. Such use may include, but is not limited to, internal document drafting, research, and content generation.

We do not intentionally submit client data, personally identifiable information (PII), or personally identifiable financial information (PFI) into AI systems for processing or analysis. Your financial and personal information is handled exclusively by our qualified professionals and is not used to train, inform, or otherwise feed any AI system.

Where third-party software platforms we use contain embedded AI functionality, those tools are evaluated in accordance with our confidentiality obligations and applicable data privacy standards prior to use.

This section will be updated as our practices or the AI technology landscape evolve. Continued use of our website and services constitutes acceptance of the current Privacy Policy.

3. How We Use Your Information

At Proxy Financial, we use the information we collect to provide personalized financial advisory and consulting services while ensuring compliance with legal and regulatory requirements. Your data helps us analyze your financial situation, offer tailored recommendations for budgeting, debt management, and investment planning, and generate accurate financial reports based on your transactions and tax records.

We also use your information to comply with financial regulations, including identity verification and reporting obligations under the Gramm-Leach-Bliley Act (GLBA) where applicable, the Federal Trade Commission (FTC), and IRS guidelines. Additionally, we use your contact details to communicate important updates about your financial matters and respond to your inquiries through secure channels. To protect your data, we implement strict security measures to detect and prevent unauthorized access or fraudulent activities.

We may send administrative or informational communications related to our services. Where applicable, you may opt out of non-essential marketing communications by following the unsubscribe instructions included in such messages.

This Privacy Policy does not create a client relationship or modify any professional engagement agreement.

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4. Data Storage & Security Measures

At Proxy Financial, we prioritize the security and confidentiality of your personal and financial information. We implement robust, industry-standard security practices designed to protect your data from unauthorized access, misuse, loss, or theft. These measures include encrypting sensitive information both in transit and at rest, ensuring that data remains secure regardless of where it is stored or how it is transmitted.

To further safeguard your data, we enforce strict access control policies. Only authorized personnel who require access to your data for specific professional duties are granted permission to view or manage it. We also regularly monitor and audit access logs to ensure compliance with our internal security policies and promptly investigate any unauthorized access attempts.

Your data is stored on secure, compliant cloud platforms that meet high standards of financial data protection. These platforms employ advanced security technologies, including encryption, firewalls, intrusion detection systems, and regular backups, to ensure that your information remains safe and recoverable in case of technical issues.

Additionally, we adhere to a data minimization strategy. We only collect and retain the information necessary to provide our services and comply with applicable regulations. Any data that is no longer needed is securely deleted or anonymized according to legal and regulatory requirements. This approach ensures that your information is handled with the utmost care and only retained for as long as it is necessary to fulfill our obligations to you.

While we implement reasonable and appropriate safeguards, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Data Sharing & Disclosure

We are committed to protecting your privacy and will never sell, rent, or trade your personal or financial data. We share your information only when absolutely necessary and in compliance with applicable privacy laws.

We may disclose your data to meet legal requirements, such as responding to law enforcement requests, fulfilling regulatory obligations, or complying with subpoenas. Additionally, we may share information with auditors or compliance officers during mandatory audits or regulatory reviews. In these instances, we will share only the necessary information to fulfill the legal requirement, and we will notify you of any disclosures unless prohibited by law.

We may also share your information to prevent fraud or ensure the security of your data. This could involve sharing data with fraud prevention agencies, law enforcement in the case of suspected illegal activities, or cybersecurity providers to address potential data breaches or other security threats. These measures are critical for maintaining the integrity of our services and protecting your financial information.

Rest assured that any data shared under these circumstances will always be done in compliance with relevant privacy laws and security standards.

6. Data Retention

We retain your personal and financial data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, in accordance with legal, regulatory, and contractual obligations. Service-related data is retained for the duration of our engagement with you and for a reasonable period afterward to comply with applicable laws and for record-keeping purposes.

Certain financial records are retained to meet tax, accounting, or financial regulatory requirements. In the event of disputes or legal claims, we may retain relevant data until the matter is resolved.

Once the data is no longer required, we ensure its secure deletion or anonymization to prevent unauthorized access. If you wish to request the deletion of your data or inquire about our retention practices, please contact us using the details provided in the Contact Information section.

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7. Your Rights & Choices

As a client, you have the following rights concerning your data:

• Right to Access: You can request a copy of the financial data we have collected about you.
• Right to Correction: If your data is inaccurate or incomplete, you can request corrections.
• Right to Deletion: You can request that we delete your data when it is no longer necessary for service or legal compliance.
• Right to Restrict Processing: You can limit how we use your financial data under certain conditions.
• Right to Withdraw Consent: If you previously consented to data collection, you may withdraw consent at any time.

We do not sell, rent, or share personal information as defined under applicable state privacy laws. We will not discriminate against you for exercising your privacy rights.

To protect your privacy and security, we may require verification of your identity before fulfilling any data access, correction, or deletion requests. Certain requests may be subject to legal, regulatory, or contractual limitations, including record retention requirements under tax, accounting, or financial regulations. If you wish to exercise any of these rights and choices, feel free to contact us using the details provided in the Contact Information section.

8. Children’s Privacy

Our services and website are not directed to individuals under the age of 13, and we do not knowingly collect personal information from children under 13 years of age.

If we become aware that we have inadvertently collected personal information from a child under 13 without verified parental consent, we will take reasonable steps to promptly delete such information from our records in accordance with the Children’s Online Privacy Protection Act (COPPA).

If you believe that a child under 13 may have provided us with personal information, please contact us using the information provided in the Contact Information section.

9. Third-Party Vendor Assessment

We may engage third-party service providers to support our operations, including cloud storage, IT management, and regulatory compliance. Before selecting any vendor, we follow a rigorous assessment process to ensure they meet our standards for data privacy, security, and compliance. All third-party service providers are contractually required to maintain the confidentiality and security of personal information.

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10. Jurisdiction and Scope

This Privacy Policy applies solely to information collected from individuals located within the United States. Our services are intended for U.S.-based clients, and we do not knowingly offer services to or target individuals outside the United States.

If you are accessing our services from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your jurisdiction.

11. Accessibility Statement

Proxy Financial, LLC is committed to providing a website and services that are accessible to individuals with disabilities. We strive to ensure that our website is usable by all visitors and are continually working to improve accessibility and usability in accordance with generally recognized accessibility standards.

If you experience difficulty accessing any part of our website or require accommodations to access our services, please contact us using the information provided in the Contact Information section. We will make reasonable efforts to provide information or assistance in an accessible format.

12. No Professional Advice Disclaimer

Information provided on our website is for general informational purposes only and does not constitute accounting, tax, legal, or financial advice. Accessing or using our website does not create a client relationship. A client relationship is established only through a separate written engagement agreement.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in regulatory requirements, industry standards, or our business practices. We encourage you to review this page periodically for updates.

14. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of South Carolina, without regard to its conflict of law principles.

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15. Contact Information

If you have questions about this Privacy Policy, please contact us at: